Call for Abstracts

GUIDELINES FOR ORAL PRESENTATIONS


All presentations should be prepared in PowerPoint (file extension.pptx). Presentations will be shown with a personal computer with Windows 10 and PowerPoint 2019 in 16:9 format. 
All presentations must be delivered directly to the Slide Centre at least 2 hours in advance of the presentation time. If your presentation is scheduled for the first morning session, please deliver it the evening before.

To ensure that your presentation runs smoothly, please adhere to the following guidelines when preparing:

- 16:9 format
Use Windows standard fonts only. The use of language-specific or non-standard fonts is not recommended
Images: do not use the copy/paste mode by taking the image from another application, always use the INSERT IMAGE FROM FILE mode of PowerPoint (JPG or PNG format)
Video: The most compatible format suggested for videos is MP4. In order to avoid any problems with the correct playback of the videos and any animations, the presentation should only be saved as a pptx file and with the videos embedded 
Apple Keynote users: the presentation must be exported and saved in pptx format by selecting it in the advanced options window. We recommend that you always test your presentation on a computer with Windows installed (preferably Win 10)

We remind you that the first slide of the presentation must report the presence (or absence) of potential conflicts of interest for relations, including funding, with subjects with commercial interests in the health field (download model slide).

At the event: Should you have any technical questions, you will find our technicians at the Slide Centre to help you in checking the correct functioning of the presentation itself or to provide you with appropriate back-up solutions.

Restrictions
Personal computers may not be used in the hall. Presentations must be handed in to the Slide Centre in due time, no direct upload from the hall computer is allowed.

Slide Centre opening hours
The Slide Centre and Congress Secretariat will be open as early as Tuesday 24 May from 3 pm to 7 pm for those who need to deliver presentations for the first courses on Wednesday 25 May.

During the Congress, the Slide Centre will have the same opening hours as the Congress Secretariat:

Tuesday, 24 May

3.00 pm – 7.00 pm

Wednesday, 25 May

7.00 am – 6.00 pm

Thursday, 26 May

7.15 am – 7.30 pm

Friday, 27 May

7.15 am – 2.00 pm

Saturday, 28 May  

7.15 am – 1.00 pm

 

GUIDELINES FOR ORAL COMMUNICATIONS


Time available for each presentation: 8 minutes + 2 minutes for discussion.
We remind you that the first slide of the presentation must report the presence (or absence) of potential conflicts of interest for relations, including funding, with subjects with commercial interests in the health field (download model slide).


GUIDELINES FOR VIDEOS


Standard videos (MP4 files), 4K (=Ultra HD) videos and 3D videos will be presented in separate sessions according to type.  Video contributions must be no longer than 8 minutes, including titles, in order to leave 2 minutes for questions
The authors of the accepted videos must send the complete video with soundtrack, maximum size 1GB, using the Internet file transfer service www.wetransfer.com (supports free forwarding of content up to 2GB in size with a link that can be shared by email) or another online file transfer service of your choice, by 13th May 2022 to: sio@studiovisio.it

 

GUIDELINES FOR POSTERS


Posters will be displayed in paper format for the duration of the congress, with a dedicated session for discussion, which will take place in the Exhibition Area on Thursday 26 May from 4.30 to 5.30 p.m. and in which at least one author must be present alongside his/her work.
Maximum poster size: 70 cm (base) x 90 cm (height), vertical orientation.
Posters can be put up from 10.00 am, Wednesday 25 May until Thursday 26 May at 10.00 am; they can be removed after 10.00 am on Saturday 28 May. The Organising Secretariat will not be held responsible for any posters not collected.

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Participants will have the opportunity to actively participate in the program through the presentation of scientific contributions in the form of

  • ORAL COMMUNICATIONS
  • FREE COMMUNICATIONS IN ENGLISH
  • VIDEOS
  • 4K VIDEOS
  • 3D VIDEOS
  • POSTERS

For “oral communications” and "free communications in English" each author can submit only one abstract even if they can participate, as co-author, in several works. The presenter of an oral communication in Italian or English is granted the opportunity to also present videos or posters, as long as to each abstract corresponds one registration of a co-author in the congress.

With regard to videos (of all types) and posters >> the same author may act as Presenter of more abstracts, as long as for each abstract one of the co-authors is registered in the congress.

 

Proposed topics

01. Audiology, Vestibology, Otoneurology 
02. Otology and Otoneurosurgery 
03. Laryngology, Phoniatrics and Deglutology 
04. Sleep Medicine 
05. Head and Neck Oncology and Recontructive Surgery
06. Pediatric Otolaryngology
07. Rhinosinus Pathology
08. Facial Plastic Surgery 
09. Forensic Medicine in ENT
10. Facial Paralysis
11. New technologies in ENT
12. Basic Research in ENT
13. Miscellanea 

                                                                                

                                                                

 

FREE COMMUNICATIONS IN ENGLISH

Free Communications in English may deal with any subject within the scope of Otorhinolaryngology.
Authors may submit only one Free Communication as a personal submission (Presenter) but may appear as co-authors in other Free Communications. For presenters of free communications in English it is also possible to present videos or posters, as long as one of the co-authors is registered in the congress for each work.
The Scientific Committee reserves the right to evaluate the abstracts received and accept or reject them for presentation as Free Communications in English.
Time allotted for the oral presentation: 8 minutes + 2 minutes for discussion
Deadline for Free Communication submission: 
6 February 2022 (final, postponed deadline)
Free Communication abstracts have to be submitted through the online system only.
Authors are required to verify the integrity and correctness of the data transmitted, as the organization will not carry out any editing on the material received.

How to submit an abstract for a Free Communication in English
1. Download the abstract template in word, where you will digit your text, subdivided into the following sections: Rationale – Materials and Methods - Results – Conclusions
The text must not exceed 3000 digits (spaces included), no tables or charts can be included
. Please avoid abbreviations (unless previously explained or self-explanatory) and save it.

2. Enter the online submission system through the link above (click on button “Abstract submission”)

3. Insert on the digital field the requested information:
- Submitter / Authors: insert them with name, affiliation, and email address in the order you wish them to appear – only one affiliation for each Author – and specify the Presenting Author.
- Presentation type>> Free communication in English
- Topic (select among those proposed)

- Abstract title

4. Upload the abstract text
DO NOT INSERT WORD FILES WITH PROTECTED VIEW, AS THAT HINDERS THE DATA EXTRACTION PROCESS!
Procedure to correctly SAVE your submission: after uploading your word file, click on “SAVE”, then you’ll have to click on the button “Check abstract status” at the bottom of the page. A pop-up will open showing the abstract you just submitted. Within that pop-up, after scrolling down, 
you will find another button: “I approve my submission” >> click on that. 
The pop-up will close, and now you will have to click on the button at the right bottom of the page: “Confirm and submit”. Once the abstract has been sent, the submission system will generate an acknowledgement of receipt sent via email to the Submitter, with the Abstract ID and the login details (User & PIN >> to access your personal area through the submission link to check your submission and, later, to register the Presenter).

In case of problems during the abstract submission or failure to receive the confirmation email, (check first your spam or junk folder) please contact the Organizing Secretariat at: abstract@meetandwork.com

The notification of acceptance or rejection by the Organizing Secretariat will be sent by email to the Submitter by

                                                   (15 February 2022) new date to be advised                                                                                         

The inclusion of accepted works in the Congress program will be subject to the registration of the presenter, which must be done
by (28 February 2022 - new date to be advised).